Uncertainty and disquiet
The Call for Papers is now open. It will close on Nov 28th 2011.
Please browse the full list of workshops
and decide where to propose your paper. All proposals must be made via
the online form. Proposals should consist of a paper title, a (very)
short abstract of <300 characters, and an abstract of 250 words. On
submission of the proposal, the proposing author (but not any
co-authors listed) will receive an automated email confirming receipt.
If you do not receive this email, please first check the login
environment (click login on the left) to see if your proposal is there.
If it is, it simply means your confirmation email got spammed/lost; and
if it is not, it means you need to re-submit, as the process went wrong
Proposals will be marked as pending until the
end of the Call for papers (28/11/2011). Convenors will then be asked
to make their decisions over the papers proposed to their workshop by
9th December and to communicate those to the proposers, marking them up
within the login environement (Cocoa). Papers which are neither accepted
nor rejected, but marked for 'transfer', will then be considered by the
Scientific Committee to see where else they might fit in the conference
programme. There is no guarantee that such papers can be re-housed. We
aim to resolve all transfers by 1st Feb 2012.
While we cannot prevent you from making multiple proposals, we
would encourage colleagues to make just one. The 'transfer process' aims
to ensure that good papers will have a chance to be presented even if
the workshop to which they were initially proposed has no space..
The dreaded rules!
- Delegates may only make one presentation, although they may
also convene one plenary session, workshop, or roundtable; or be
discussant in one plenary session, workshop, or roundtable.
- All convenors and presenters must be members of EASA (during 2012), and have paid their subscription before the conference.
BUT TO PROPOSE A PAPER YOU DO NOT NEED TO BE A MEMBER OF EASA,
AND ANY DECISION TAKEN ABOUT YOUR PROPOSAL IS NOT INFLUENCED BY WHETHER
OR NOT YOU CURRENTLY ARE A MEMBER. IF YOUR PAPER IS ACCEPTED YOU WILL
NEED TO BECOME A MEMBER FOR 2012, VIA THE ONLINE APPLICATION FORM.
PLEASE DO NOT APPLY UNTIL YOUR PAPER HAS BEEN ACCEPTED. ONCE YOU HAVE
APPLIED WE WILL CONTACT YOUR REFEREES AND THEN CONFIRM YOUR MEMBERSHIP.
THIS CAN TAKE SOME TIME, SO PLEASE BE PATIENT.
Other useful information for after you've proposed your paper
Paper authors can use the login link in the menu on the left to
edit their proposals. Co-authors cannot be added/removed nor can papers
be withdrawn through this environment - please email
conference(at)easaonline.org to do this.
Pre-circulation of papers
EASA has no rule about this; however many convenors are keen to
pre-circulate completed papers. To facilitate this and save on loads of
email traffic, authors can upload PDFs of their papers within Cocoa,
which will then show as a downloadable file beneath their abstract on
the public workshop page on this site. It is your choice whether you
instruct your presenters to make use of this.
Timing of presentations
Convenors are reasonably free to run their sessions as they
like, but the EASA norm is to allot each presenter a maximum of 30
minutes (for presentation and questions/discussion). The key is to
respect the fact that many presenters have travelled a long way in order
to be able to contribute and clearly need time to set out their
We are unable to represent specific intra-workshop timings in
our programme. Delegates reading the conference book will have to work
on the assumption that papers will be evenly distributed through the
workshop. Clearly you may wish to amalgamate discussion time, but where
possible please try to stick to this even distribution.
Communication between authors/convenors
Convenor/author email addresses are not shown on the workshop
pages for anti-spam reasons. However there is an in-built secure email
messaging system. If you cannot work that, please email
conference(at)easaonline.org to obtain relevant email addresses.
Any queries with the above please email conference(at)easaonline.org.